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City Council Agenda - December 21, 2005

AGENDA

of

THE LAGUNA WOODS CITY COUNCIL

Regular Meeting

December 21, 2005

2:00 P.M.

Council Chambers

Laguna Woods City Hall

24264 El Toro Road

Laguna Woods, CA 92637

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice, to members of the public, of a general summary of items of business to be transacted or discussed.  The listed Recommended Action represents staff or a particular Committee's recommendation.  The City Council may take any action, which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.  Any person wishing to address the City Council on any matter, whether or not it appears on this agenda, is requested to complete a "Request to Speak" form available at the door.  The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council.  Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.  Requests to speak to items on the agenda shall be heard at the appropriate point on the agenda; requests to speak about subjects not on the agenda will be heard during the Public Comment section of the meeting.

I.    CALL TO ORDER

II.   FLAG SALUTE

III.  ROLL CALL

COUNCILMEMBERS:   _ Hack _ Ring _ Robbins

                  _ Bouer, Mayor Pro Tem, _ Ross, Mayor

IV.   PRESENTATIONS

None.

V.    CITY PROCLAMATIONS

All proclamations listed under this section will be enacted by one vote, unless Members of the City Council request specific items be removed for separate action. Proclamations will then be read and presented. 

5.1 Commendation – David Guerrero

VI.   CONSENT CALENDAR

All matters listed under the Consent Calendar are considered routine and will be enacted by one vote.  There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

6.1   City Council minutes from the regular meeting of November 16, 2005.

RECOMMENDED ACTION:  Approve minutes as submitted.

6.2   Approve the reading by title of all ordinances and resolutions. Said ordinances and resolutions that appear on the public agenda shall be determined to have been read by title only and further reading waived.

RECOMMENDED ACTION: Waive reading of ordinances and resolutions.

6.3   Treasurer’s Report

RECOMMENDED ACTION: Receive and File November 2005 monthly Treasurer’s Report.

6.4   Warrant Register

RECOMMENDED ACTION:  Approve the December 21, 2005 Warrant Register in the amount of $516,098.63.

6.5   National Incident Management System

RECOMMENDED ACTION:  Approve a resolution establishing the National Incident Management System (NIMS) as the City’s emergency response protocol, entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA, ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM

6.6   El Toro Road Golf Cart Path Project

RECOMMENDED ACTION:  Award a contract to Belaire-West Landscape, Inc., in the amount of $43,600, plus authorized change orders not to exceed 15% of the base amount; and authorize the City Manager to execute a contract and approve change orders, subject to approval of the contract as to form by the City Attorney.

6.7 Moulton Smart Street Widening Project - Professional Services Agreement

RECOMMENDED ACTION:  Award a contract to Overland, Pacific and Cutler, Inc. in the amount of $69,600 for professional services related to the acquisition of public right of way for the Moulton Smart Street Widening project; and authorize the City Manager to execute a contract, subject to approval of the contract as to form by the City Attorney.

6.8     Notice of Completion - Macadee Electrical Construction, Inc.

 RECOMMENDED ACTION: 

A.  Accept project completion of a contract with Macadee Electrical Construction, Inc. for Citywide Emergency Vehicle Preemption System.

B.  Release contract retention in the amount of $8,496.90, withheld per government code, 35 days following recordation of Notice of Completion with the County of Orange.

C.  Exonerate project posted bonds 35 days following recordation of Notice of Completion with the County of Orange.

VII. PUBLIC HEARINGS

Public Hearings are scheduled for a time certain of 2:00 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: A. Receive staff report; B. Open the Public Hearing; C. Receive Public Comment; D. Close Public Hearing; E. Council comment and questions and take appropriate actions. Those wishing to address the City Council during the Public Hearing must complete a Request to Speak Form and provide it to the City Clerk prior to the Public Hearing. 

None

VIII. CITY COUNCIL

8.1 City Council Ethics Policy (agendized by Mayor Ross)

RECOMMENDED ACTION:  Consider adoption of an ethics policy for City Councilmembers and Council appointed committee members.

8.2   Telecommunications Ad Hoc Committee (agendized by Councilmembers Hack and Ring)

      RECOMMENDED ACTION: Appoint an ad hoc committee consisting of     Councilmembers Bert Hack and Bob Ring to investigate and make    recommendations on matters related to telecommunications.

8.3   City Council Reorganization

At this time, the Council acting on nominations from its members will elect a Mayor and Mayor Pro Tem to serve for the period December 2005 to December 2006.

IX.   CITY MANAGER’S REPORT

9.1 Laguna Woods Smoking Restrictions

RECOMMENDED ACTION:  Consider modifications to current Laguna Woods’ smoking regulations and provide direction to staff.

9.2 Neighborhood Streetlight Remetering and Replacement Project

RECOMMENDED ACTION: 

A. Award a contract to W.E.C. Electric, Inc., in the amount of $71,927, plus authorized change orders not to exceed 10% of the base amount; and authorize the City Manager to execute a contract and approve change orders, subject to approval of the contract as to form by the City Attorney.

B. Authorize the City Manager to execute a Bill of Sale, Streetlight Remetering Agreement and Streetlight Maintenance and Operations Agreement with the Golden Rain Foundation for five streetlights and Third Laguna Hills Mutual for 31 streetlights.

9.3   City Investment Policy

RECOMMENDED ACTION:  Adopt a resolution ratifying the City’s 2005 Investment Policy, entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA, ACKNOWLEDGING THE REVIEW, RECEIPT AND FILING OF THE ANNUAL STATEMENT OF INVESTMENT POLICY

X.    CITY ATTORNEY’S REPORT

XI.   COMMITTEE REPORTS

11.1  El Toro Reuse Planning Authority (Councilmember Hack)

11.2  San Joaquin Corridor Authority (Councilmember Hack)

11.3  Vector Control District (Mayor Pro Tem Bouer)

11.4  Library Board (Councilmember Robbins)

11.5  Orange County Fire Authority (Mayor Ross)

11.6  Laguna Canyon Foundation (Councilmember Ring) 

11.7  Coastal Greenbelt Authority (Councilmember Ring) 

11.8  Measure M Supercommittee (Mayor Ross)

XII.  PUBLIC COMMENTS

XIII. CITY COUNCIL COMMENTS AND ANNOUNCEMENTS

XIV. CLOSED SESSION

A.    The City Council will meet in closed session with its designated representative Leslie A. Keane, pursuant to California Government Code Section 54957.6, regarding the compensation of its unrepresented employees - all position classifications of the City of Laguna Woods

B.    The City Council will meet in closed session, pursuant to California     Government Code Section 54957(b), to conduct a performance     evaluation of its City Manager.

C.    The City Council will meet in closed session with its designated representative City Attorney Stephen A. McEwen, pursuant to       Government Code Section 54957.6, regarding the compensation of its       unrepresented employee – City Manager Leslie A. Keane

XV. CITY MANAGER’S REPORT (Cont.)

15.1 Employee Compensation

RECOMMENDED ACTION:

A.    Adopt a resolution establishing employee compensation, entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA, RESCINDING RESOLUTION NO. 04-21 AND ESTABLISHING A COMPENSATION SCHEDULE FOR CITY EMPLOYEES

B. Approve a restated employment agreement with City Manager Leslie A. Keane

XVI. ADJOURNMENT

The meeting is adjourned to a Workshop on January 13, 2006, at 2:00 p.m. at UCLA Conference Center, 850 Willow Creek Road, Lake Arrowhead, CA. 

The next regular meeting will be at 2:00 p.m. on January 18, 2006 at the Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637.

AMERICANS WITH DISABILITIES ACT:  In compliance with Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (949) 639-0500 (Voice) or, TDD (949) 639-0535 or the California Relay Service at (800) 735-2929 if you have a TDD or (800) 735-2922 if you do not have a TDD.  Notification 48 hours prior to the meeting should enable the City to make reasonable arrangements to assure accessibility to the meeting.

AGENDA:  The City Council agenda and agenda back-up materials are available from the Office of the City Clerk, after 4:30 p.m., on the Friday prior to the City Council meeting.  Copies of the agenda are provided at no cost.  Agenda back-up materials are available at City Hall for inspection and copies are available at no charge prior to the meeting.  A per page copy cost does apply after the meeting.  If you wish to be added to the e-mail or regular mail list to receive a copy of the agenda, a request must be made to the City Clerk in writing.  Copies of the agenda are mailed only if stamped, self-addressed envelopes are provided.  The City of Laguna Woods mailing address is 24264 El Toro Road, Laguna Woods, CA  92637.  Phone:  (949) 639-0500, FAX (949) 639-0591.